Iron Horse District Roundtable

August 8, 2019

New Location: Bammel Church of Christ (2700 Cypress Creek Pkwy, Houston, TX 77068)

Roundtable is a district monthly meeting typically held the second Thursday of the month at the Bammel Church of Christ (2700 Cypress Creek Pkwy, Houston, TX 77068) at 7:00 pm to help unit leaders plan and carry out their own program. Roundtable is a form of supplemental training for volunteers. The objective of roundtable is to give leaders program ideas; information on policy, events, and training opportunities; and an opportunity to share experiences and enjoy fun and fellowship with other Scouting leaders. As a result of the roundtable experience, unit leaders will be inspired, motivated, informed, and able to provide a stronger program for their Scouts. Follow us on Facebook at www.facebook.com/IronHorseDistrict.


Iron Horse District Newsletter

The Iron Horse District newsletter is a monthly newsletter that contains information about upcoming district and council events and activities that is distributed at roundtable. Soon, the newsletter will be sent electronically. Sign up below. After signing up for the newsletter, please respond to the confirmation email.        

Sign-up for Electronic Newsletter


Fall Recruiting Training

August 8, 2019   |   7:00 pm

Every pack should send at least one representative to fall recruiting training being held at the Bammel Church of Christ (2700 Cypress Creek Pkwy, Houston, TX 77068) at 7:00 pm. The fall membership campaign focuses on recruiting new families to the fun and adventures of Cub Scouting. The council provides a variety of support materials for your pack. We are excited to announce that the fall recruiting campaign will once again be Rocket Into Scouting. Girls and boys who join Cub Scouts will receive a rocket patch for joining and will also receive a rocket that they will be able to design, build, and launch at a fall district event.

        Learn More        Order Fall Recruiting Night Fliers        Signs and table tents

Join Scouting Nights should be designed to be fast-paced for today’s busy parents. The key to making any Sign-Up Night successful is advanced planning and preparation, including recruiting a sufficient number of enthusiastic volunteers to help. To ensure families get the message that it’s time to sign up, use various methods of communication and be sure to have a plan. You should start to build the buzz at least six weeks out from your sign-up event(s). The council and district will help get the word out, but the majority of your success will come from unit marketing. Geofencing is a method of geographically targeting a specific audience using Facebook. 

Promotions

Scouting activities contribute to the academic development of the children who participate. Share with principals and teachers the brochure which lists the Cub Scout advancements that support over 120 skills taught in elementary school. There are two methods typically used at Join Scouting Nights.  

Option 1: Table Rotation Method: The table rotation method has been used very successfully in recent years and is ideal for smaller groups. It allows families more flexible timing and it allows the pack to have better one-on-one conversations with new families as they visit the tables.  Families sign in at the first table, then they go on a self-paced journey through five stations to learn how Scouting and the pack work.  Families who are familiar with Scouting, or who have limited time, may hurry past some tables and go directly to checkout.  The diagram below shows the stations and the recommended room setup.  A model campsite with a tent, camp chairs, fishing poles, etc. should be in the center of the room so everyone circles some Scouting fun while they’re there! Table displays can be checked out from the district executive or units can make their own.

 Sample Table Rotation Model    Table Display - Table 1   Table 2   Table 3   Table 4   Table 5

Option 2: Presentation Method: The presentation method has been used successfully for many years and is ideal for larger groups. If using this method, remember that the goal is to sign up new Scouts and adult leaders.  Packs are asked to avoid the use of PowerPoint presentations because they tend to include too much information, take too much time, and often cause interested families to leave without signing up because they simply can’t stay so long.  Instead, new Cub Scouts and parents should be invited back to a Parent Orientation a week later, which gives the pack an opportunity to share more information about their activities and leadership. A model campsite with a tent, camp chairs, fishing poles, etc. should be to one side of the presenter, so everyone clearly sees some Scouting fun while they’re there!

Sample Presentation Method


The Scouting Trail is a monthly handout provided to units at roundtable describing upcoming council events for the next quarter. This is a great resource for Scouters and parents.

The Scouting Trail: August 2019


Due August 1, 2019

Unit Leaders: In order for the unit, district and council to receive the correct points for the Journey to Excellence scorecard, please assign one unit leader to complete the annual camping survey.  Information is needed about unit camping programs between September 2018 through August 2019. The council already has some of the needed data (e.g., day camp, resident camp, adventure campNYLT); however, additional information from each unit is needed in order to award all points.

For packs, information is needed on how many people attended family overnight camping events. For troops, crews and ships, information is needed about how many people attended long-term camps (e.g., summer camp, winter camp, fall camp), high adventure camps, national high adventure bases and NAYLE and how many people served on camp staff

Please complete the survey even if your unit didn't go camping. A special prize will be given to two units who complete the survey.

Pack Survey        Troop, Ship, Crew Survey


August 5-12, 2019

Summer camp 2020 will be held at the new Camp Strake, a first-class and state-of-the-art facility for Scouts and their leaders. Sam Houston Area Council units are being given the first opportunity to attend the inaugural camp. To allow Sam Houston Area Council units the opportunity to participate in the inaugural summer camp, the council is conducting preregistration. All interested unit leaders are asked to complete an online form and will be asked for the approximate numbers of attendees (youth and adults) and their preferred week to attend summer camp. The council will make every effort to accommodate the requests of those units that preregister.

Summer camp is a week-long council-organized overnight camp for Scouts BSA that operates under council-retained leadership. The program provides opportunities for Scouts to earn merit badges along their advancement trail. Camp Strake is located on more than 2,800 acres between New Waverly and Coldspring, Texas near the community of Evergreen, Texas. Lake Livingston is 10 miles east of the property. The camp is a 1.5-hour drive from downtown Houston.  The camp is surrounded on three sides by the Sam Houston National Forest and has the Lone Star Hiking Trail close to one corner of the Camp property. Camp Strake will be a first-class and state-of-the-art facility for Scouts and their leaders and will have 20 campsites with pavilions and an air-conditioned dining hall, a STEM (Science, Technology, Engineering, Math) center, 28-acre lake, aquatics center with a swimming pool and pool house, extensive trail system, basketball court, sports fields and several chapels. Activities will include shooting sports (rifle, shotgun, archery, sporting arrows), Wild Hex (aerial adventure tower), zip lines, climbing, rappelling, COPE, biking and more. To follow the progress of construction, visit www.shac.org/strake.

Learn More


August 13, 2019

Hundreds of thousands of dollars go back to the Scouting program in the Sam Houston Area Council as a result of the annual popcorn sale. 73% of all dollars collected during the sale support local Scouting. The popcorn sale is a way for a Scout to support his or her way through the various activities during the year. There are three options to sell popcorn: traditional take order sales, sell online to friends and family out of town and show-n-sell. For more information, contact your district popcorn kernel or district executive.

Popcorn kick-off is being held August 13, 2019. Every unit needs to send a representative to the kick-off. At the popcorn kick-off, unit leaders will receive, sales materials, training, and leader tools. Every unit should send at least one leader. Find the location and time of the district kick-off. 

Learn More        Sign-up for Traditional and Online Sales       Sign-up for Show-n-Sale      Kick-off Location

Why Sell?

• Increase your unit and council income – 73% stays in the local area.
• Scouts pay for their way for various Scouting programs and activities.
• Scouts learn life lessons by earning their own way. To 
• There are loads of incentives to motivate Scouts: cool prizes, $600 club, $1800 club.
• Ordering has never been easier than with the Trail's End app.
Videos and resources help Scouts learn how to be successful.


Do you know of a business that might want to participate in the 2020 Coupon Book? If so, please submit suggestions. This is a great opportunity for businesses to place a free ad offering discounts to over 91,000 potential customers. The coupon books not only feature local merchants, but some nationally known companies as well. Businesses will determine the discount and offer. Advertising in the coupon book can help increase sales while also helping a program for young people that builds character, trains them in the responsibilities of participating citizenship, and develops personal fitness. The deadline to suggest a coupon for the 2020 coupon book is 8/15/19.

About Coupon Books: From January through April, Scouts sell coupon book to raise money for their unit. Up to 45% goes directly to the unit to help Scouts. Over 490 units sell coupon books across the following counties: Austin, Brazos, Burleson, Chambers, Colorado, Fort Bend, Grimes, Harris, Madison, Matagorda, Montgomery, Trinity, Walker, Waller, Washington, and Wharton. 

Scout Fair is an annual event held by the Sam Houston Area Council where more than 20,000 Scouts, leaders and parents from 16 counties unite at NRG Arena to showcase their Scouting skills. The event is being held on April 4, 2020. Scouts and their families enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, watching demonstrations, interacting with participating booths from our community partners and picking up free offers. 

Submit Suggestions


As the Boy Scouts of America (BSA) welcomes girls into Cub Scouts and older girls into the Scouts BSA program starting on February 1, it is important that families understand the program or organization they are joining.

There have been some instances where our volunteers may have inadvertently used the name or trademarks of the Girl Scout of the USA (GSUSA) brand in spreading the word that girls are or will soon be part of all BSA programs. GSUSA recently have filed a lawsuit asserting that these instances have caused confusion. While we don’t believe there has been any such confusion, we respect and support the GSUSA and their rights to their brand.

To ensure that we promote our programs in a clear and Scout-like manner, we have developed resources to make sure our leaders are aware of the do’s and don’ts in promoting BSA programs.

The Scouts BSA Brand Guidance Training is one of the efforts underway to be sure Scouters have a clear understanding of what they can do. This builds on the infographic, and the guidance provided to councils in April.

Scouts BSA Brand Guidance Training     Infographic 

This training should be shared with all volunteers to bring this understanding to all parts of our community. While our goal is to encourage youth to join our program, we must always be clear in our communications about the program they are joining.

  • We are The Boy Scouts of America.
  • The Boy Scouts of America and Girl Scouts of the USA are different organizations.
  • We support all other youth organizations and do not disparage them.
  • We encourage parents to enroll all youth in a character development program that meets their needs – and the BSA is certainly ready to welcome them.

To aid you in this effort, councils and volunteers are encouraged to use these intro talking points as you host info sessions and launch efforts for Scouts BSA. Additionally, please use this resource to help address any questions you might get in the community about this matter.

Learn More


Scout Days are awesome opportunities to get your Scouts, friends and family together for some exciting experiences around the area with other Scouting families. All Scout Days are offered at a discounted price of admission. Also, many of our partners offer merit badge classes and advancement workshops for Scouts BSA, Cub Scouts, and Webelos Scouts.

Learn more about Scout Days


SHAC CSP with car keysHelp ensure the success of Scouting in the Sam Houston Area Council with meaningful gifts including donating cars, trucks, RVs, trailers, boats, motors, stocks, bonds, mutual funds, securities, uniforms, camping equipment, memorials and tributes, planned giving and yes, even services.

Many corporations match employee contributions made to the Boy Scouts. Some companies even make financial contributions for volunteering time to Scouting. Numerous local companies recognize volunteer time through the donation of cash grants to non-profits in which their employees volunteer. This means that for each hour of volunteer time, employers donate funds to support the Sam Houston Area Council, Boy Scouts of America. Volunteer time is money with volunteer grants.


The Sam Houston Area Council is continually searching for potential career employees who would like to work in a profession that has a meaningful, rewarding purpose. Bring to the BSA your varied life experiences, education, and perspective, and in return, have an opportunity to combine those skills and experiences in a career that values and respects others. Scouting is a profession with a purpose!  

Job Openings

 


SHAC FacebookThe Sam Houston Area Council is focusing on leveraging the power of social media through Facebook.  The more Scouters share and repost, the more powerful our marketing can be.

We are compiling a list of unit social media sites so we can work together to spread the word about Scouting by tagging, liking commenting and sharing each other posts. 

Learn More          Take our Social Media Survey


http://iron-horse.shac.org/